Assistant to Executive Director – Presbyterian Education Board
| Job Title: | Assistant to Executive Director |
|---|---|
| Location: | Presbyterian Education Board, 6 – Empress Road Lahore 54000. |
| Qualification: | Master’s Degree |
| Experience: | 03-05 Years+ Preferable experience in Public relations |
| Job Type: | Full time/Contractual |
| Application Process: | If you are interested, e-mail your CV/Resume: to kiran.kanwal@peb.edu.pk, hr@peb.edu.pk Mention the job listing in the subject line, or visit the office to submit your resume/CV and documents to PEB HR Office: Interview Location: Presbyterian Education Board 6 – Empress Road Lahore 54000 Tel: 042-36291330 |
Deadline to Apply: 15 March 2025
Position Requirements:
1. Take, circulate, and keep records of meeting minutes:
- When at HOD/Staff/Board meetings, take minutes and have them circulated.
- Keep meeting minutes in both electronic and paper files in a folder.
- HODs or staff could help check and point out miss-recorded items. Make sure the kept files are revised.
2. Collect, compile, and distribute cross-department reports:
- The monthly reports to FOPEB’s and PEB Board should be turned in by the first Wednesday of each month for FOPEB’s meeting on Thursday. The report is ideally to be put together in one file instead of sent as separated files in various formats.
- A reminder is ideally to be sent to all HODs a week prior to the deadline.
- SHA reports would have to be emailed to respective donors and board members.
- For cross-department matters, facilitate the communication and decision-making process.
- When the Executive Director is out of the country, the assistant needs to make announcements on behalf of the ED.
- Compile record and arrange Executive Director reports, Annual reports, Friends of PEB reports and other groups of USA and Germany.
3. Organize internal meetings for staff and HODs:
- Assist in preparation of meetings and announce to all participants.
- Communicate with School Principals.
4. Manage the Executive Director’s calendar and schedule; screen appointments and visitors for the Executive Director:
- Confirm each appointment request, and visitors with an appointment, with the Executive Director, then make responses.
- List meetings and events on the calendar and give a reminder beforehand; assist the communication when a change of schedule is needed.
- Interrupt an ongoing meeting for urgent communications or notice of the next schedule.
- Prepare Presentations for Donors and Guests.
5. Keep records of PEB policies:
- For cross-department matters or on request of department needs, research and draft related policies.
- Policies should be discussed, approved, and reviewed by all related HODs or staff representatives.
Application Process:
If you are interested, e-mail your CV/Resume: to kiran.kanwal@peb.edu.pk, hr@peb.edu.pk
Deadline to Apply: 15 March 2025
